Choosing the Right Fax System for Your Company

In an age of emails, text messages, chats, WhatsApp, Google Hangouts, and Docs, do businesses still use fax systems? Yes! Millions of faxes are sent each day, and use is particularly heavy in industries like finance and health care. Many consider faxing to be more secure, easier to use, and more attuned with existing habits of work. And, while electronic/digital signatures have the same standing under the law, many organizations prefer faxed signatures.

So, yes, faxing is alive and well - and in many cases, it is growing in popularity. How do you choose the right fax system for your company?

The Ins and Outs of Fax Systems for Your Business

There is no single one-size-fits-all solution for faxing. The right choice for you depends on a variety of factors, such as:

The types of files sent (and received)
The frequency of faxing
File storage
The size of your company
IT capacity
Integration of third-party software

Here are some options:

In-House Fax

An on-premise fax system is ideal for companies that want all of their IT solutions in-house for accessibility or security. You will need the right software, hardware, and telephony infrastructure, but on the flip side, it’s easy to integrate existing software into the system. The best solutions offer excellent redundancy and virtualization.

Hybrid Fax

If you don’t have the on-site IT staff or capacity, a hybrid fax solution is a good fit. You can place some applications on the cloud and manage others in-house. As with on-premise systems, it is easy to integrate other software applications.

Cloud Fax

In this model, your fax server is completely on the cloud. You don’t have to host it yourself or worry about IT staff, hardware, software, or infrastructure. Faxes are sent and received via email and/or mobile apps.

ISS Technologies offers the ability to digitize incoming faxes into emails; this cuts down on wait times and streamlines your communications. You’ll receive a notification in your email, and you can access the digitally-stored email attachment as you need. It’s a great way to combine the benefits of faxes and digital technology.

Which is the right solution for your unique needs and goals? Ask the experts at ISS Technologies about selecting an optimal fax system for your company.

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